Beach Wedding Reception
Checklist
_____ Request for a wedding
package.
_____ What is the facility rental fee?
_____ What equipment are included and/or excluded?
(example) Piano, dance floor, tables, chairs, table cloths,
utensils, speakers, microphones, lighting, VCR players w/ TV
screen, air condition, heater, kitchen facility.. (refer to
budget guide)
_____ What is the room capacity – for sit down - for
buffet?
_____ What is the security deposit requirement? Refunds
policy?
_____ What are the rules if any regarding decorations?Open
Candle or (flame)? Flowers? Balloons? Photography? Video
taping? Entertainment (Music Volume), Cleaning-up?
_____ Insurance requirements – if any?
_____ Adequate parking? Valet service?
_____ Catering requirements? Is there a list to choose from?
Can you bring your own Caterer? ( see Checklist for Caters)
_____ Are bar services provided, any bar minimums and
requirements? Bartenders?
_____ What are the rental hours? Overtime charge per hour?
_____ Personnel overtime charge?
_____ Corkage Fee? Cake cutting charge? Extra charges for
champagne glasses? Plates for wedding cake?
_____ Facility floor plan?
_____ Changing Rooms? Waiting Rooms?
_____ Discount for Weekdays rental versus weekend rental
_____ Is there a Catering manager? – Their
responsibilities?
_____ Security Services available? Safe Deposit Rental?
_____ Tables for signing in, cake display, gifts?
_____ Does the price include a private room, staff, Taxes and
Gratuity?
_____ What is the set up time for decorations? Cake Delivery?
Is Refrigeration available? Floral Delivery?
_____ When is the deadline for final guest count?
Ask to see the following equipment:
_____ Ballrooms – confirm which room will be rented for your
reception.
_____ Candles, Mirrors and other Decors
_____ Chair Covers and Saches – See color selection
_____ Chairs
_____ Dance floor
_____ Gift receiving table and storage area for gifts
_____ Pictures of previous events – if available
_____ Plates Table Cloths – color selection if possible
_____ Tables
_____ Utensils
Suggestion: Be sure to have a written contract for all your
rented facility. Be sure to verify and confirm all items agreed
upon in writing.Be sure to ask for everything you want before
you sign the contract.
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