Beach Wedding Reception Checklist
_____ Request for a wedding package.
_____ What is the facility rental fee?
_____ What equipment are included and/or excluded?
(example) Piano, dance floor, tables, chairs, table cloths, utensils, speakers, microphones, lighting, VCR players w/ TV screen, air condition,
heater, kitchen facility.. (refer to budget guide)
_____ What is the room capacity – for sit down - for buffet?
_____ What is the security deposit requirement? Refunds policy?
_____ What are the rules if any regarding decorations?Open Candle or (flame)? Flowers? Balloons? Photography? Video taping? Entertainment (Music
Volume), Cleaning-up?
_____ Insurance requirements – if any?
_____ Adequate parking? Valet service?
_____ Catering requirements? Is there a list to choose from? Can you bring your own Caterer? ( see Checklist for Caters)
_____ Are bar services provided, any bar minimums and requirements? Bartenders?
_____ What are the rental hours? Overtime charge per hour?
_____ Personnel overtime charge?
_____ Corkage Fee? Cake cutting charge? Extra charges for champagne glasses? Plates for wedding cake?
_____ Facility floor plan?
_____ Changing Rooms? Waiting Rooms?
_____ Discount for Weekdays rental versus weekend rental
_____ Is there a Catering manager? – Their responsibilities?
_____ Security Services available? Safe Deposit Rental?
_____ Tables for signing in, cake display, gifts?
_____ Does the price include a private room, staff, Taxes and Gratuity?
_____ What is the set up time for decorations? Cake Delivery? Is Refrigeration available? Floral Delivery?
_____ When is the deadline for final guest count?
Ask to see the following equipment:
_____ Ballrooms – confirm which room will be rented for your reception.
_____ Candles, Mirrors and other Decors
_____ Chair Covers and Saches – See color selection
_____ Chairs
_____ Dance floor
_____ Gift receiving table and storage area for gifts
_____ Pictures of previous events – if available
_____ Plates Table Cloths – color selection if possible
_____ Tables
_____ Utensils
Suggestion: Be sure to have a written contract for all your rented facility. Be sure to verify and confirm all items agreed upon in writing.Be
sure to ask for everything you want before you sign the contract.
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